Other Peoples Data Ltd takes data protection seriously, and personal data processing shall always be in line with the UK General Data Protection Regulation (UK GDPR). This Privacy Notice may change to meet the current legislation, so we would advise that you read our policies before using our services.
Other Peoples Data Ltd welcomes all new clients; however, the information we would expect from you would be enough for us to provide you with an accurate quotation or to carry out the work that you have commissioned us to do. This will consist of the following:
- Your name
- Your company name
- Your company telephone / mobile number
- Your company email address (however, should you have a non-business email, we would advise to purchase a professional email address)
- Your ICO Registration Number
- Your Job Request Sheet
- Your Invoice, once the work has been completed
- Copies of your marketing material
Other Peoples Data Ltd would have obtained your information via several avenues:
- Networking Events
- Leaflet or/and Business Card that you have given freely to us
- Your business colleague has given us your details
- Website
- Unrequested email(s)
- Exhibitions
- Business Seminar / Workshop that we have hosted
- Social Media avenue, as you would have requested to link up with us
The reason would be that we have a legitimate interest as to why we would have your information and to carry out your work promptly. The information will allow us to have a conversation about how we are going to proceed. We will confirm whether we will become a Controller or a Processor for your company. However, should you wish not to proceed with your request for Other People’s Data services, we will have the opportunity to destroy your details, which is in line with the internal policy. We will inform you that your information has been deleted verbally or via email; however, if you are an existing client, then you will need to inform us should you wish for a copy or for your information to be deleted from our system. Please note that for accountancy purposes, the invoices will be kept for HMRC reasons.
Other Peoples Data Ltd can be a Processor or a Controller, depending on the service that you have requested.
- Controller – we would action your request to contact your new potential or existing customers (UK Companies only) to inform them of your services and products. Whereby you have asked for your details to be shared in the hope of confirming that they will contact or meet you. Also, should you request to share your details with other professionals, for example, Loan Agencies, Grant Funding bodies or any legal professional, then we would expect you to be a part of the negotiation as part of our transparency process. We will keep you informed of all developments, regardless of the service option you have chosen, especially if there is a contract in place. Other People’s Data will have the right to delete your additional information once the project has been completed, which would mean the only item remaining would be Invoices for HMRC reasons.
- Processor – we would purchase that data from a company registration organisation and credit agency at your request, as we would expect you to complete our company form that outlines your requirements. Once the purchase is made, and the data has been transferred securely to you, then Other Peoples Data does not have to keep a copy. So, if you lose the data, then you would need to purchase the same information again from us.
- Services that Other Peoples Data offer – Marketing, Business Data retailer, Business Advice, External Verifier, UK GDPR support and other specific projects that are required, which are all the requirements of a legitimate interest. A verbal or written consent has been received, with payment made in full.
Lawful Basis
- Our responsibility is to protect the individual’s interest.
- We have identified the relevant legitimate interests.
- We include information about our legitimate interests in our privacy information.
Cookies
The website utilises cookies to analyse and enhance user experience by monitoring the performance of client interactions. These cookies do not gather personal information; instead, they track which pages are viewed and how often specific pages are revisited. This information helps us assess the overall user-friendliness of the website and identify areas for improvement, both generally and for individual pages.
How we store your information
Other People’s Data will store your information on an encrypted system using one main route, and mobile devices will only have your first name and number. This will allow us to contact you pending a visit; however, the mobile devices are password-protected. Our internal policy will determine the length of time we will hold your information; the maximum length of time kept is 12 months, and the shortest time is 4 weeks after work has been completed. Unless the client continues to use our services or the client requests that their information be deleted.
How to complain
Please contact Una Brown first and if you are still unhappy you can also complain to the ICO if you are unhappy as to how we have used your data.
Tel: 01952 638702
Email address: una@otherpeoplesdataltd.co.uk
Address: Park Lane Centre, Park Lane, Telford. TF7 5QZ
The ICO’s address
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number
0303 123 1113
Changes to this notice
Other Peoples Data Ltd reserves the right to modify this Privacy Notice periodically. Such amendments may become necessary in response to changes in legislation or alterations in our business practices that could impact your personal information. Any updates will be promptly published on our website. This Privacy Notice was last revised on 2nd April 2026.
Version: 1.2